July 2, 2016

Ark Worship Team Guidelines



First and foremost…this document is designed to promote a healthy team environment and provide a structure for growth and accountability. As always, within the body of Christ, we must walk in love, patience, and mercy. This document is not designed to chastise or rebuke…but rather hold each member accountable to the values, attributes, and processes critical to creating and maintain a healthy worship team.

 “If I have the gift of prophecy and can fathom all mysteries and all knowledge, and if I have a faith that can move mountains, but have not love, I am nothing. If I give all I possess to the poor and surrender my body to the flames, but have not love, I gain nothing. Love is patient, love is kind. It does not envy, it does not boast, it is not proud”  – 1 Corinthians 13:2-4


  1. Vision & Mission Statement

This details the reason we exist in the fellowship. What is our focus and where we are going…

  1. Core Values

This is a list of what we feel are the important values for the individuals that are part of the worship team. These values not only apply to the worship team, but should be the values by which each of us model and live our life. These values support our mission statement.

  1. Attributes

As the Core Values define how we should live our life…the attributes help provide a standard by which we can measure, develop, and critique those values.

  1. Covenant

These are a list of commitments that the members of the worship team agree to walk by. These will help each of us hold ourselves and others accountable for the attributes and core values. These statements become the promises we make to each other and the roadmap for walking in love and patience.

  1. Guidelines

This document details the guidelines for attendance, responsibilities etc... This document will grow and change as the worship team and fellowship grows and changes. These guidelines are designed to promote a healthy team environment and provide a structure for growth and accountability.

 Our Vision

The vision of the Worship Team is to facilitate an environment for worship through music and songs. It is to lead the congregation into God’s presence and to a place of intimacy with Jesus. To contribute, through worship, to the growing and enabling of God’s people in their relationship with Him. To increase His Kingdom and to see God’s will realized among the team individuals and in the church.

Our Mission

To utilize the ministry of worship to reach our community and develop believers through the ministry of the local church. Thus, fulfilling the mandate of the ‘Great Commission’ to make disciples of all nations.”

Core Values

  1. Integrity and Honesty

Integrity and honesty is committing to having your “Yes” be yes, and your “No” be no. As Christians, we are to walk in the footsteps of Christ. As leaders, we are responsible to the individuals we lead, to live our lives with conviction and without compromise. Often integrity and honesty are best demonstrated not in the extraordinary, but in the smallest decisions and gestures. You never know who is looking for the Christ in you.

People who have integrity and honesty:

  • Communicate in a direct and truthful manner
  • Consistently earn the trust of others
  • Maintain confidentiality of information
  • Readily admit mistakes
  • Do what they say they will do
  • Speak the truth even when it’s not easily acceptable
  • Do not withhold information that may be valuable to others
  • Value the integrity of the team over personal gain
  • Share credit for achievement with those involved

 2. Open and Respectful

People who are respectful of others understand that how the job is accomplished is as important as the job itself. They understand that getting the best from worship team members is often accomplished by being open, approachable, constructive, and considerate.

Being open means listening to another’s point of view, even if it runs counter to your own. Openness is the willingness to hear constructive criticism, knowing that the sooner you hear it, the faster the course can be corrected. Openness is remaining approachable and easy to talk to, no matter your level.

People who are open and respectful:

  • Encourage casual discussions
  • Share information appropriately and quickly
  • Are easy to approach and talk to
  • Encourage others to express their viewpoints, even when contrary to own
  • Listen to understand another’s point of view without interrupting
  • Communicate critical feedback with respect
  • Consider the experience and knowledge of others
  • Do not look down on others
  • Assume the best motives in others
  • Ask difficult questions to discover answers, but never to demean
  • Never act in a manner that could be perceived as threatening, or intolerant.
  • Are more interested in finding the right answer than in defending a position
  • Maintain objectivity when conflict arises and don’t personalize

3. Accountable

Accountability is about keeping your word and taking responsibility for the commitments you make. When you say you’ll do something, you do it. Trust is built over time in just this way. This is true, not only with fellow worship team members, but with church leadership, congregation, youth, and visitors. Being accountable is not always easy. We need to look at ourselves objectively.

People who are accountable:

  • Do what they say they will do
  • Take responsibility for results achieved by themselves and their team
  • Develop practices and procedures to get things done the best, most efficient way
  • Plan accordingly, based on anticipated problems and roadblocks
  • Delegate when necessary and hold others responsible for their commitments
  • Own up to mistakes and respond to find a solution

4. Excellence

Excellence is at the core of what we do as a ministry. We want to present our best to God and to the individuals we lead in to worship. Because we know the physical can sometimes distract from the spiritual, we want things to look right, feel right and be right. It is not about the performance or pretence…but bringing our best before God and to God.

People dedicated to excellence:

  • Ask for and constructively use feedback about strengths and weaknesses
  • Seek out feedback and are open to critical reviews of projects and ideas
  • Seek opportunities for personal and professional growth
  • View each experience as an opportunity for learning
  • Provide direct, thoughtful feedback on strengths and weaknesses
  • Develop and mentor others
  • Willingly share information, ideas, and experience to strengthen the performance and growth of others


Along with our core values, each worship team member should strive to demonstrate the following attributes

  1. Character We want people who reflect integrity in their lifestyle and walk with God. Our standard for morality and character development is as high as our standard for musical excellence. While we are all sinners saved by grace, we look for people with the following qualities:
  • Adherence to Moral Standards
  • Servant Hearted
  • Team Player
  • Flexible & Adaptable
  • Mentorable & Teachable
  • Emotionally Stable
  • Tolerant
  • Humble
  • Willing to be accountable to leadership

 1. Competency – Giftedness rates right next to Character. We believe that quality attracts quality. Our standard for skill is very high. A high level of skill helps to remove many unnecessary distractions that hinder people from coming into a deeper more meaningful worship experience. The more skilled we are as a team the less chance for distractions.

2. Consecrated – Each person in the worship ministry must be a devoted (Born Again) follower of Christ and spiritually prepared to lead. We accept individuals into the Worship ministry who have totally consecrated their giftings to the service of the Kingdom of God. Therefore, according to (Romans 12:1; Ps 1:1-6; Ps 26:4,5,8; Pro 6:27,28; 2Cor 6:14-18; 2Cor 7:1; 2Thess 3:6) we do not accept musicians or singers as a member of a worship team who currently perform in secular or questionable venues. Members of the worship ministry must exemplify the following characteristics:

  • Accepted Jesus Christ as Savior and Lord
  • Exhibits a passion for the ministry of Worship
  • Spiritually mature & morally stable
  • Active in devotional habits, to study the Word of God

Note: These preceding qualifications are not a set of regulations indicating that one should be perfect. Rather, these guidelines are the type of behaviors that this ministry should strive to model. 

  1. Chemistry – It takes teamwork to make the dream work. We believe in the team leadership approach to ministry. While we value and respect pastoral oversight to chart the course, we believe that a successful team is one where each individual works together to flow in a single direction.
  2. Called – We want to build the ministry with people who believe God has called them to the Worship Ministry. Its not about music, its about Worship, using music merely as a tool. 
  3. Committed – Before we accept individuals to serve on the worship team, the expectations and level of commitment needed is clearly communicated. When you accept the responsibility set forth by the worship ministry, you are accountable to God and the team for that commitment. A lack of commitment causes frustration within the team and leadership.
  4. Confidence – We all have different levels of talent, but we want everyone to be willing to work hard and develop greater effectiveness with their musical gifts. Confidence that exudes from the platform gains the confidence and trust from our congregation as we lead them in worship.
  5. Connected – Every worship team member should be committed to integrity in relationships.“And let us consider how we may spur one another on toward love and good deeds. Let us not give up meeting together, as some are in the habit of doing, but let us encourage one another—and all the more as you see the Day approaching.” Hebrews 10:24-25


We are committed to each other. Our attitude will be to put the team first before our selfish desires. (Romans 12:10)

We will pray for one another on a regular basis. (Colossians 1:9-12)

We will spend quality personal time with God on a regular basis. (Matthew 6:6)

We will develop our spiritual gifts and natural talents to the best of our ability.

We will communicate, in love, our disagreements directly to the parties involved and choose to forgive one another as Christ has forgiven us. (Matt 18:15-20)

We will reconcile all offenses and seek to resolve our differences before taking the platform to lead worship. It is better to be reconciled than to be right. (Matt5:23,24)

We are sensitive to the presence of the Holy Spirit among us. Therefore we will not grieve Him with bad attitudes. (Ephesians 4:30-32)

We will not tolerate any unwholesome talk among us. We will strive to use words that glorify God and build up one another. (Ephesians 4:29;5:3-12; Colossians 3:5-8; 2 Timothy 2:16-22)

We are devoted in our mission to worship God and will passionately lead others to do the same. (Psalms 9:1)

We will fulfill our ministry responsibilities joyfully without grumbling or complaining. (Psalms 100:2; Philippians 2:14)

We are dedicated to love and serve one another as God has commanded us. (John 13:34)


Team Guidelines

Each worship team member should be committed to creating an atmosphere of worship, without distraction, through excellence in music. As we seek to worship God with our whole heart, soul and mind, it is our hope that the audience will desire to do the same. The following guidelines are in place to provide a consistent environment, reduce the risk of conflict, and to clearly communicate expectations to each member of the Worship Team. It is critical that each of the Worship Team members walk in grace and love in everything they do and say. It will be in love that these guidelines are communicated and in grace they are applied.

The  Worship Team Guidelines are detailed in the following sections:

  1. Roles and Responsibilities
  2. Attendance
  3. Protocols
  4. Compliance

Roles and Responsibilities

The Praise and Worship Team has a great responsibility. As each team member is responsible for leading others in the worship of our Lord, it is imperative that each individual spends time in prayer, lifting up the team and the congregation, and decreasing ourselves so that God may increase. Just as an athlete “warms up” before an event so that he or she can deliver their very best effort, it is critical as worship leaders to prepare our heart and minds for the opportunity to lead others in the worship of our Lord. It is expected that each team member will spend quality time in preparation for each practice and event. We should all strive to present ourselves and our talents as a pleasing offering to God. If for any reason the leader or person feels he / she is not in a position to spiritually lead, they may avail time to prepare themselves to be in Gods presence. This would be more prudent than to be causal with Gods ministry and bring judgment on oneself.

  • It is the responsibility of each team member to abide by the Vision Statement, Core Values, Attributes, Covenants, and Guidelines outlined in this document.

Worship Team Leader  – The individual responsible for influencing the decisions and defining the musical direction for the team. All decisions are to be scripturally backed and is subject to the approval by the council. He ensures that the team members adhere to the guidelines and also ensures love and unity among the team

– Responsible for implementing musical direction for the team by leading the selection of new songs.

–  Responsible for the over-all readiness of the team for worship service.

– Responsible for the competencies, skill of the musicians, readiness of the vocalist, and the overall performance of the vocal team. Responsibilities include enforcement of guidelines within the vocal team, and lineup of events.

Lead Sound Engineer  – Responsible for creating an atmosphere of worship, without distraction, through the use of sound equipment. Responsible for ensuring functionality and availability of the sound system, stage equipment, and supporting infrastructure.

Attendance Standard

The worship ministry places high value in practice attendance. In order for the team to succeed and perform at optimum level, attendance is a priority. Without regular attendance the team suffers

Absences must be communicated in advance to the Worship Team Leader or Person who will lead worship that week.

Attendance includes practicing for, and participating in, the event(s) on the scheduled day(s) and for the scheduled duration. The duration of these events is important.

As with any skill, practice is essential. Worship Team members are expected to spend the necessary time outside of the formal practice sessions to ensure they are prepared and able to give their best during formal practice and events.


Song List

No unpracticed songs on Thursday unless it is a solo.

Non-Worship team Members

Worship Team Family members are welcome to attend practice sessions. However, as distractions can inhibit the Worship Teams ability to focus on their responsibilities, it is imperative that the guest remain off stage and avoid distracting the performers. Children under the age of 12 are not allowed on the stage or in the sound booth. This restriction is in place for the safety of both the children and the sound equipment.


As with all guidelines, there is often the need for an element of enforcement in order to ensure compliance. It is critical that each of the Worship Team members walk in grace and love in everything they do and say. It will be in love that these guidelines are communicated and in grace they are applied.

  • It is important to identify that each member of the Worship Team has read

and agreed to the Vision Statement, Core Values, Attributes, Covenants, and Guidelines. As such, the primary enforcement of these guidelines is the responsibility of the individual and should seldom require additional encouragement from the other team members or leadership. However, as we are all subject to mistake and oversight, the following process will be utilized when encouragement or enforcement is required.

– If an individual is found to be out of compliance with the Core Values, Attributes, Covenants, or Guidelines, the Council or the Worship leader, will identify the oversight to the individual, attempt to understand the reason for the oversight, and encourage future compliance.

–  If a worship team member is unable or unwilling to comply with the Core Values, Attributes, Covenants, or Guidelines then the Worship Leader will raise the issue with the council and leader. They will meet with the individual to gain understanding and further discuss the issue to ensure compliance.

–  If unable to resolve the issue, the Worship Leader / Council may request that the individual not participate in the worship team activities for a specific length of time or until the conflict can be resolved.

–  In situations where encouragement does not produce compliance, the Worship Leader / Council may request that the individual take an extended break from the worship team activities in order to evaluate their continued participation.

Worship Team Commitment

As a member of the Ark Fellowship Worship Team, I commit to adhere to the Core Values, Attributes, Covenants, and Guidelines as described. I commit to walk in grace and love, holding myself accountable to the covenants describes, while encouraging and assisting other to do the same.